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Shared Spaces are shared environments where teams collaborate on files, documents, and AI-powered workflows.

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Shared Spaces Sections

Learn how to collaborate with your team, manage files, and organize your shared space.

Working With Files

Learn how to upload, organize, and manage files in shared spaces

Collaboration

Invite teammates, manage permissions, and collaborate effectively

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What a Shared Space Is

A shared space is a collaborative container. Everything inside it—documents, media, extracted data, and AI interactions—is scoped to the people who have access. Each shared space represents a shared environment where people, files, and intelligence come together around a specific goal.

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Why Shared Spaces Exist

Shared Spaces provide:
  • Access control and security
  • Team collaboration boundaries
  • Shared file organization
  • Scoped AI context
Shared Spaces ensure content stays organized, secure, and relevant to the right group of people.

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How Shared Spaces Differ from Personal Usage

Personal usage operates in a single-user context. Shared Spaces add:
  • Multi-user collaboration
  • Permission-based access
  • Shared file organization
  • Team-scoped AI context
Shared Spaces allow teams to keep unrelated work separated while maintaining a consistent experience.

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Relationship to Files & AI

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Files

Each shared space contains its own file structure. Files uploaded to a shared space are accessible to all members with appropriate permissions.

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AI

Zark AI operates within the context of a shared space:
  • Searches return content from the active shared space
  • AI answers are grounded in files your team has access to
  • Extracted data and insights stay scoped correctly
  • Permissions are respected automatically
This prevents cross-team data leakage and ensures AI responses are contextually relevant.